Tired of documents
that multiplies uncontrollably?

Smart document management doesn't just mean complete control of access, versions and editing history - it gives peace of mind and eliminates unnecessary costs.

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Order and tidiness saves time and money

Isn't it annoying when you after much searching finally find a document, but aren't sure if it's the latest version? In the long run, not having your digital documents in order leads to unnecessary costs in terms of wasted time and extra work.

This is because important documents are often scattered across multiple locations such as Microsoft Teams, e-mail, cloud services, in-house servers, intranets etc. Add to this the fact that the amount of information within a typical large Swedish company doubles faster than you can say "copy/paste".

Okay, we don't have evidence for that last one, but it's undeniable that many people have problems with their document management. As copy after copy is created and shared freely across channels, it's tricky to keep track of where the latest version is. Not to mention maintaining control over who should have reading and editing rights.

Complete control
right from the start

The basis of managing documents to facilitate work is to have a comprehensible and well thought-out structure. This not only saves time, but is also important from a security perspective. And it should be easy for all types of user to maintain the order, even those with less computer experience.

An important step along the way is to get a tool that facilitates searching and helps the user get it right. It needs to be flexible enough to handle all different types of documents. Management, searches, referral flows and properties often vary depending on whether the documentation is about management systems, projects, products or marketing communications.

Here are some of the benefits of working in a more structured way and using a smart document management tool:

1

Security

Controlled and secure document management provides full control over referrals, access and format.

2

User-friendliness

A user-friendly tool leads to less hassle, frustration and wasted time.

3

Compliance

Easier to comply with regulatory requirements and ISO standards through traceability and signing capabilities.

4

Accessibility

Search quickly and in different ways depending on the situation. Information is never far away.

The searchability of documents and the possibility of virtual folders that display documents based on their properties has been very useful. It allows us to disseminate relevant information to the right person at the right time.
Anna Nyberg, Director Quality Control, AddSecure
TECHNOLOGY

One tool for
all your documents

CANEA Document provides you with a controlled, secure and structured environment for business-critical document management. Manage all kinds of docucents in the same user-friendly tool, in a customised way for each type of document - from governance documents to manuals, forms, agreements and templates.

Easily create new documents the right way.

Find documents the way you want via smart search function, customised home page/view or clickable processes. 

Gives you a seamless flow of information.

Full control over who can read and modify.

Keep track of what has been done, by whom and when.

Gives you an efficient and secure referral flow.

Create, modify, archive and delete with full traceability.

Create, modify, archive and delete with full traceability.

Part of a
comprehensive solution

CANEA Document is one of five user-friendly modules in our CANEA ONE platform. The modules can be used as stand-alone modules and together form a comprehensive system for efficient business management; linking strategies, projects, processes, cases and documents.

Read more about CANEA ONE
it-losningar-dokumenthantering-woman
EXPERIENCE

Find the right one quickly and easily

We have been working in business development since 1994 and offer not only a comprehensive document management tool, but also knowledge in the form of training and skilled consultants. CANEA Document combined with a well thought-out structure makes it easy to find the right one, quickly and easily.

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Some of our clients

Since our inception, we have helped hundreds of organisations become both more efficient and more profitable. Here are some examples of what we've worked on so far.

Want to know what we
can do for you?

For 30 years, we've been helping organisations evolve. Contact our experts for demos, price quotes or more material about CANEA's products and services in this area.

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